Deciding to implement an ERP system is a big step forward for any business. The idea to implement ERP may arise from any level of the company. It's not only the responsibility of the IT team but the decision and involvement should flow from top management and spread to all levels of the company. Its like renovation of your entire office or business infrastructure. And while the end result will greatly benefit your company, there are some challenges ahead.

First things first, Identify a person who will head the entire project. He or She should be a tech savvy person, preferably a person close to the top management. Then get a core team together and make sure someone from every department is represented. This guarantees that the implementation is equally balanced across the company, allowing everyone to benefit.

Once the core team is in place, its time to start the planning phase. Discuss in detail all the processes of the company which you want to digitize and weave them together in to single ERP software. For example your accounts team could be using a popular ready to use software, marketing team using a different CRM software, production is managed through excel or word documents and HR...

Implementing an ERP can take anywhere between 6 – 9 months. Be honest with your company that this is huge undertaking. In fact, be as transparent as humanly possible. No good can lead to secret meetings behind closed doors.

This is a company wide initiative and all the people needs to be informed about every step of the implementation. Be realistic about the challenges as well as the benefits. Inform and share on message board of your company so that staff gets involved and can ask any questions they may have, give their inputs and help you to bring out a better performing ERP.

Know your processes and document them accordingly. To make things easier we will create a online plug and play site where you can create or edit the type of ERP forms you want to incorporate or upload your voucher and form designs in easy excel and word formats. You will get a feel of the entire ERP at the planning stage before we actually start coding the software.

This whole thing can be an emotional roller coaster, its little like a new relationship. Once you select your new implementation, you’re in the honeymoon phase, eagerly anticipating all the glory that awaits you. But as I said before, this is a long process. The team will feel weighed down by all the responsibilities, there will be some resistance to change. As you approach the launch date, people start getting excited again. You can see the light at the end of the tunnel. Once you go live, new challenges arise, frustration may set in but then everyone adjusts. Soon you will wonder how you ever lived without your new ERP system.

Hopefully this post gives you some insight into what it takes to prepare for a new implementation. It’s a big job and should be treated as such. Just remember, our team at Viswa Books is here to help you with every stage of the project.

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​Accounting, a meticulous recording of financial transactions, is a crucial process required for the success of businesses both big and small. While large businesses will usually employ a sizable accounting department with many employees (as well as doing business with a separate auditing firm), smaller businesses may employ only a bookkeeper.

In a single-person business, the business owner may need to handle the accounting themselves, without the help of a bookkeeper. Whether you're trying to manage your own finances or are interested in finding work as a bookkeeper for another person's business, learning the basics of accounting can help get you started.

Debit means the record goes in the left side of the t-account and credit means you should use the right side. This refers to a standard t-account journal in which records are made on either side of the vertical portion of the "T". Practice by working out how you would enter different common transactions, like paying your electric bill or receiving a cash payment from a customer.

Set up and maintain a general ledger. The general ledger is where the dual-entry transaction are recorded. Each individual record (the various debits and credits in the transaction) is made in the relevant account within the ledger. So, for a cash bill payment, an entry would be made in the cash account and another, separate entry made in the accrued expenses account. This process is greatly simplified when you use accounting software, but can also be done by hand relatively simply.

Either you can take a accounting course near your home or office to learn more on the subject or simply visit our website and practice different voucher entries by yourself in our demo company without the fear of being right or wrong. Many people have learnt accounting by posting vouchers wrongly. Simply try and keep on trying till you get the things right.
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What is cloud technology ?

Cloud technology is nothing but large data centers well connected by internet and accessible from anywhere in the world over internet, which are maintained by reputed companies like Google, Amazon or Microsoft to name a few. Gmail is one of the best email app on the cloud, which we often use in our everyday life. Cloud applications have some advantages over desktop applications. They can be less expensive, simpler to manage, and easier to update. On the other hand, there may be reasons to keep your application on your desktop, including network bandwidth.

Cloud Software Applications :

​Delivered over internet, wide access across all locations and platforms.
Uses third party cloud service providers like Amazon or Google. 
No compatibility issues with the current hardware.
Works well on PC, Tablet, Mobile or Linux machines.
Accessible over any web-browser.
No special infrastructure required at the user end.
Cloud software can take care of the spikes in case of increase in user requirements.
No action required at the user end for new updates of the software.

Desktop Software Applications :

Delivered over an installed client on the desktop.
Comes with hardware compatibility list (user computers need to be upgraded).
Not accessible outside the office premise unless all the branches are interconnected with personal network.
Infrastructure and it’s maintenance is the responsibility of the user.
Hardware upgrades and new license purchases would be required if the user requirement increases.
Software version upgrades are a complex activity (desktop clients and the server needs to be upgraded with every version upgrade of the software).
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