Deciding to implement an ERP system is a big step forward for any business. The idea to implement ERP may arise from any level of the company. It's not only the responsibility of the IT team but the decision and involvement should flow from top management and spread to all levels of the company. Its like renovation of your entire office or business infrastructure. And while the end result will greatly benefit your company, there are some challenges ahead.
First things first, Identify a person who will head the entire project. He or She should be a tech savvy person, preferably a person close to the top management. Then get a core team together and make sure someone from every department is represented. This guarantees that the implementation is equally balanced across the company, allowing everyone to benefit.
Once the core team is in place, its time to start the planning phase. Discuss in detail all the processes of the company which you want to digitize and weave them together in to single ERP software. For example your accounts team could be using a popular ready to use software, marketing team using a different CRM software, production is managed through excel or word documents and HR...
Implementing an ERP can take anywhere between 6 – 9 months. Be honest with your company that this is huge undertaking. In fact, be as transparent as humanly possible. No good can lead to secret meetings behind closed doors.
This is a company wide initiative and all the people needs to be informed about every step of the implementation. Be realistic about the challenges as well as the benefits. Inform and share on message board of your company so that staff gets involved and can ask any questions they may have, give their inputs and help you to bring out a better performing ERP.
Know your processes and document them accordingly. To make things easier we will create a online plug and play site where you can create or edit the type of ERP forms you want to incorporate or upload your voucher and form designs in easy excel and word formats. You will get a feel of the entire ERP at the planning stage before we actually start coding the software.
This whole thing can be an emotional roller coaster, its little like a new relationship. Once you select your new implementation, you’re in the honeymoon phase, eagerly anticipating all the glory that awaits you. But as I said before, this is a long process. The team will feel weighed down by all the responsibilities, there will be some resistance to change. As you approach the launch date, people start getting excited again. You can see the light at the end of the tunnel. Once you go live, new challenges arise, frustration may set in but then everyone adjusts. Soon you will wonder how you ever lived without your new ERP system.
Hopefully this post gives you some insight into what it takes to prepare for a new implementation. It’s a big job and should be treated as such. Just remember, our team at Viswa Books is here to help you with every stage of the project.
Welcome aboard, start your project today !